EN ID

Ch. III Guidelines For Work Ethics

Work ethics is a system of values or norms that guide the personnel of PT Angkasa Pura I (Persero) in their daily activities.  The work ethics of PT Angkasa Pura I (Persero) are as follows:

 

A.ETHICS AND BEHAVIOR OF THE COMMISSIONERS

 

1.In implementing Good Corporate Governance, the Commissioners shall:

a.Understand the principles of Good Corporate Governance and apply them as a role model for all employees.

b.Monitor the effectiveness of Good Corporate Governance practiced by the company.

 

2.In fulfilling its duty and function, the Board of Commissioners shall:

a.Refrain from activities that are contradictory to the interest of the company and/ or activities that potentially create conflict of interest in their duties and responsibilities.

b.Refrain from abuse of power, abuse of company assets, misuse company information for personal interest or for the interest of other parties in contradiction to the interest of the company.

c.Decline any gift or valuable item that may affect a decision or approval of the Board of Commisioners, other than the official awards related to the duties.

d.Maintain the confidentiality of information of the company during and after their tenure and not disclose any information unless otherwise stated by law.

e.Become a role model for the management and employees of PT Angkasa Pura I (Persero), having integrity of words and action.

 

3.In relation to the Shareholders, the commissioners shall:

a.Offer opinion and recommendation in the Shareholders General Meeting on the long term plan of the company and the Work Plan dan Budget proposed by the Board of Directors.

b.Monitor the development of the company’s activties and offer advice and opinion in the Shareholders General Meeting on each issue that is considered important.

c.Report to the Shareholders General Meeting in case of any indications of decline in company performance.

d.Review, approve and sign the regular and annual reports.

 

4.In relation with the Board of Directors, the Commissioner shall:

a.Review the annual financial reports, routine reports and other reports from the Board of Directors.

b.Supervise the policies issued by the Board of Directors in managing the company and subsidiaries /joint ventures /affiliatied companies through corporate mechanism and advise the Board of Directors.

c.Respond promptly and accurately to the proposals from the Board of Directors and advise improvements if necessary to ensure the excellent performace of the company.

d.Assess the performance of the Board of Directors collegially or individually.

 

The members of the Board of Commssioners are prohibited from entering into transactions that pose a conflict of interest and gain personal benefit from the transaction, except for their salary and other official facilities provided to the Commissioners, as determined by the Shareholders/Shareholders General Meeting.

 

B.ETHICS AND BEHAVIOR OF THE DIRECTORS

1.In implementing Good Corporate Governance, the Directors shall:

a.Understand the principles of Good Corporate Governance and apply them as a role model for all employees, honest in upholding the true values, disciplined in work.

b.Refrain from activities that are contradictory to the interest of the company and/ or activities that may potentially create conflict of interest directly or indirectly.

c.Be able to cooperate and be responsible for the target results.

 

2.In their duty and function, the Board of Directors shall:

a.Uphold the common business ethics.

b.Never offer or give directly or indirectly any valuable item to a government official and/or other party to influence the decision of the said parties.

c.Never accept any reward or valuable item that may affect the decision of the Directors, other than the official rights from the company for accomplishing their tasks.

d.Maintain the confidentiality of information of the company during and after their tenure and not disclose any information unless otherwise stated by law.

e.Become a role model for the management and employees of PT Angkasa Pura I (Persero).

f.Ensure that the company carries out its corporate social responsibility and pays attention to the interest of its stakeholders as stipulated by law.

g.Pro-active in responding to internal and external changes.

 

3.In carrying out their main duties, the Directors shall:

a.Ensure that the business activities are in line with the objectives and purpose of the company.  

b.Prepare the Long Term Plan, Work Plan and Budget of the Company, including other business plans and propose the plans to the Commissioners and the Shareholders for approval in the Shareholders General Meeting.

c.Maintain the minutues of meeting and carry out the financial administration of the company in accordance with the guidelines of the company.

d.Ensure that the accounting system is in compliance with the Standard Financial Accounting Standard and is based on internal control principles particularly in managing, recording, filing and controling.

e.Report the business condition of the company through annual reports including annual financial reports and management reports to the Shareholders General Meeting.

f.Report regularly in a timely manner that is in compliance with the applicable regulations as demanded by the shareholders.

g.Determine the organization structure of the company with the detailed tasks.

h.Carry out the duties as mandated in the Shareholders General Meeting and in compliance with the applicable law. 

i.Develop individual competence through continuous learning.

 

4.In relation to the shareholders, the Directors shall:

a.Work optimally to increase the value of the shareholders.

b.Disclose material, complete and accurate information on the company to the Shareholders.

c.Prepare the mechanism for the Shareholders General Meeting to allow every shareholder to attend the meeting and cast their vote in compliance with the prevailing law.

d.Ensure that every Shareholder assumes their rights as stipulated in the Articles of Association, and all decisions are ratified in the General Meeting and are in compliance with the applicable law.

e.Be prohibited to hold concurrent positions as Director of other companies.

f.Be prohibited to own shares of competitor companies. 

 

C.ETHICS AND BEHAVIOR OF EMPLOYEES

1.Relationship between the management and Employee

As a service company providing airport services, the company regards the human resources as the most important asset of the company that should be appreciated for their dedication and loyalty, since the company’s success is a result of the hardwork of every employee contributing with their competence and skills.

To support the performance of the human resources, the management of PT Angkasa Pura I (Persero)  shall:

a.Disseminate the company’s policy to all employees through the supervisors of the relevant work unit. 

b.Conduct supervision on employees compliance with the company policy.

c.Provide fair opportunities for career development to all employees that have equal qualification based on merit system.

d.Provide facilitiies to employees relevant to their duties and responsibilities.

e.Provide a work agreement with the employees that clearly defines the rights and responsibilities of the employees.

f.Enforce the regulations for all employees without discrimination.

g.Respect all employees, respect their privacy and dignity.

h.Acknowledge the achievement of the employees by rewarding them with awards, attention, bonus, scholarships, promotion and other forms of rewards in accordance with the applicable regulations of the company.

i.Avoid discrimination in work relations and career development, and ensure fair treatment to all employees. 

j.Encourage the establishment of a conducive work climate to promote productivity, creativity and innovation.

k.Motivate employees to enhance their performance. 

 

2.Relationship among employees 

To maintain good relationships among employees as a solid and reliable team, every employee shall:

a.Mutually respect each other with no discrimination based on ethnicity, religion, race, gender and group affiliation.

b.Build a healthy competitive environment to improve work performance.

c.Advocate positive collaboration and productive relationship with co-workers.

d.Respect opinions and the privacy of others in the company.

e.Respect the work of others.

f.Be tolerant and show solidarity for co-workers.

g.Avoid indecent acts that may taint the company’s image such as gambling.

h.Avoid improper conduct such as harassment, insulting, slander or humiliating co-workers.

i.Be innovative in taking part of the development of the company.

j.Be actively engaged in taking responsibility of their duties.  

k.Remind each other of their responsibilty.

 

3.Attitude and Responsbility of Management 

The management as role models in maintaining their attitude and behavior and carrying out their duties shall:

a.Clearly define the duties and responsibilities of their subordinates.

b.provide equal opportunity for subordinates in career development.

c.Encourage, coach and act as role model to enhance their competence and knowledge.

d.Be honest, discipline, courteous and professional in work.

e.Be open for constructive criticism and respect the work of subordinates.

f.Respond wisely to every report on violation of discipline and take action in compliance with the  company regulations.

g.Promote solidarity, unity of all personnel.

h.Refrain from coercing, humiliating, harassing personnel.

i.Maintain good cooperation between the management and establish a conducive and favorable work environment,

j.Respect the opinion of subordinates without discrimination based on ethnicity, religion, race or affiliation of group,

k.Communicate openly with their subordinates,

l.Respect the rights and responsibilities of the employees in compliance with the applicable law.

 

D.SAFETY, HEALTH AND WORK ENVIRONMENT 

PT Angkasa Pura I (Persero) is committed to maintain a high standard for Safety, Health and Work Environment, which is the joint responsibility of the management and all personnel of PT Angkasa Pura I (Persero).

Under the Standard Ethics of PT Angkasa Pura I (Persero), all personnel are required to:

a.Comply with all the regulations and law on Safety and Health and Work Environment at the regional level, national level and international level;

b.Maintain a work environment that prevents occupational hazards;

c.Anticipate operational risks;

d.Address environmental pollution effectively and efficiently to reduce waste, emission and usage of hazardous substances;

e.Provide a safe, alchohol-free and drug-free work environment;

f.Particpate in a training on Safety and Healthy Work Environment 

g.Take health examinations when necessary as determined by the management of PT Angkasa Pura I (Persero).

 

E.INTELLECTUAL PROPERTY RIGHTS

Intellectual property is the creations of the mind such as inventions, literary and artistic work, designs, symbols and images used in commerce. Intellectual property is protected by law for example copyrights, trademark, patents which enable people earn recognition or financial benefit from their invention or creation. 

PT Angkasa Pura I (Persero) is committed to respect and protect the intellectual property rights of the personnel of PT Angkasa Pura I (Persero) during the perosonnel’s tenure at PT Angkasa Pura I (Persero) that is protected by the law on intellectual property rights.

 

Ethical standard in upholding this commitment:

a.All personnel of PT Angkasa Pura I (Persero) shall participate actively in protecting the intellectual property rights of PT Angkasa Pura I (Persero);

b.All personnel of PT Angkasa Pura I (Persero) that are invloved in the development of a process or a product for PT. Angkasa Pura I (Persero),  shall treat all information as the property of PT Angkasa Pura I (Persero) during the personnel’s tenure with the company and after the personnel no longer serves the company;

c.Any personnel of PT Angkasa Pura I (Persero) that has made an invention or innovation partially or totally using the facilities of PT Angkasa Pura I (Persero) or that is related to a planned or implemented activity of PT Angkasa Pura I (Persero), then the intellectual property rights of said invention/innovation shall be owned by PT Angkasa Pura I (Persero);

d.All personnel of PT Angkasa Pura I (Persero) shall respect the intellectual property rights of others.

e.In creating such intellectual property, the personnel of PT Angkasa Pura I (Persero) shall be facilitated or financed by the company, therefore PT Angkasa Pura I (Persero) is entitled to the exclusive benefits from said intellectual property  and the company shall reward an incentive to the personnel creating the invention that has economic value as specifically stipulated in the company policy.

 

In relation to protecting intellectual property rights, all personnel of PT Angkasa Pura I (Persero) shall avoid the following:

a.Receive and use information related to intellectual property rights of other parties, without prior consultation with the Legal Department as part of maintaining confidentiality;

b.Discuss intellectual property rights or information related to intellectual property rights of PT Angkasa Pura I (Persero) with customers or suppliers without prior consent from PT Angkasa Pura I (Persero);

c.Disseminate or leak information on a product or service of PT Angkasa Pura I (Persero) prior to securing the protection on intellectual property rights.

 

F.INFORMATION TECHNOLOGY SYSTEM AND COMMUNICATION 

PT Angkasa Pura I (Persero) is committed to continue developing technology and take the lead in knowledge management and technology related to the operations of the company to achieve optimum productivity and environmental conservation.

 

Ethical standard to fulfill the above commitment:

a.The company shall develop an integrated information technology system to accelerate the process, achieve resource efficiency that results in accurate output to support the company’s performance;

b.Information technology of the company shall be applied in an accountable manner for the interest of the company;

c.All equipment for information technology of PT Angkasa Pura I (Persero) shall be maintained to ensure its optimum economic life;

d.Use original IT products that are reputable;

e.The company shall facilitate development and training programs for IT personnel to keep updated of IT development.

 

All personnel of the company should refrain from:

a.Mis-using information technology for purposes other than the company’s purpose;

b.Damaging the IT equipment;

c.Using non-original IT products from unknown or irresponsible sources;

d.Neglecting the maintenance of the IT equipment.

 

G.DOCUMENT STORAGE

Document storage at PT Angkasa Pura I (Persero) is aimed not only to preserve historical data but also to allow easy retrieval of documents through a system that ensures all documents are complete and accessible at all times. The archives consist of data of the company’s activities including financial, operational, commercial and legal activities.

 

Ethical standard for document storage:

a.The lifespan of the data or document storage, both physical and electronic shall be in compliance with the applicable law and company policy that fulfills the needs of the company in retaining important information;

b.The documents are  administered in an integrated and systematic method to allow easy retrieval of documents;

c.Classification of active and passive data is applied in compliance with the prevailing regulations and in accordance with the lifespan of the documents.

d.The facilities for document storage is adequately available.

 

H.FINANCIAL RECORD AND REPORTING 

Financial records and reports are based on transactions of the company that are to be reported.

All transactions shall be recorded and noted in the company’s books to ensure accurate, comprehensive, and truthful data to be recorded in a timely manner supported by valid and adequate evidence that results in correct, accountable and timely reports.

 

Every personnel of the company that is involved in financial recording and reporting, shall be honest, objective, prudent and accountable in carrying out his/her duty  and shall:

a.Record and administer all assets and liabilities of the company in an accurate, compliant and righteous manner.

b.Not manipulate the financial report of the company.

c.Not conceal data or documents during their term and/or after their terms of office 

d.Not disseminate information on the financial condition of the company to unauthorized parties.

e.Audit financial reports by a public accountant;

f.The Internal Auditor shall report to the Board of Directors the findings on any violations of the law or regulation and shall take follow up actions to address the findings.

The company shall not tolerate any intentional fault or activity that is fraudulent in recording the financial administration.

 

I.SECURING COMPANY ASSETS

Securing company assets is maintaining and keeping in good condition the assets of the company, including securities, bonds and other financial papers.

All personnel of the company are responsible for securing the company assets in line with their function and duty as stipulated in the regulation and policy of the company. The company is dependent on the human resources and assets working efficiently and effectively. The assets of the company include, not only tangible assets such as equipment, company facilities and supplies, securities and funds, and office equipment, but also intangible assets such as confidential data and information. 

 

To protect the assets of the company, every personnel of the company shall:

a.Protect the company assets from over-taking, damaging, physical threats such as fire, theft, burglary, robbery, and prevent manipulation, fraud or abuse of power for the interest of the individual employee and their family.

b.Not only be responsible for protecting the company’s assets that are under their authority but also protect the assets of the company in general. Every personnel shall take caution in every incident or situation that may lead to potential loss of the company such as over-taking, destruction and physical threat towards the company’s assets, which is part of the personnel’s concern towards protecting the company’s assets. 

c.Report the potential risk of an incident or situation to their immediate supervisor or the top manager of their work unit or to the security officer of the company. 

d.Operate and utilize the company’s assets for the interest of the company’s business. 

e.Utilize the company’s assets in accordance with the policy and procedure of the company, comply with the procedure in securing the company’s assets from unauthorized operations, and comply with all the rules and agreements related to utilization of the company’s assets.

f.Hand-over the company’s assets to the company in good order, if the personnel is transferred to another work unit or no longer active in office.

 

J.CONFIDENTIALITY 

Every personnel of the company shall manage and access confidential data and information within their authority. 

 

Every personnel of the company shall handle the company’s data and information under the following policies:

a.Comply with the regulation of the company and applicable law on confidential information of the company.

b.Protect and not disclose or leak confidential data for political interest, and or other unauthorized party.

c.Not provide or disseminate confidential data and information of the company, verbally or written to external parties.

d.Not discuss matters related to confidential information with competitors of the company, including family members.

e.Abuse confidential information for personal interest, acquaintances, colleagues or other parties.

 

The personnel of Angkasa Pura I  shall refrain from:

a.Conceal data and documents of the company during their tenure or after their tenure with the compnay.

b.Abuse the confidential information including but not limited to information technology applied by the company for personal interest, family members, acquaintances, colleagues or any other party.

c.Violate intellectual property rights such as copyrights, patents and knowledge.

Any neglect or intentional breach in securing the  company’s information system shall be subject to sanction in accordance with the applicable policy of the company.

The sanction is applicable to current personnel of the company as well to personnel that are no longer working for the company.

 

K.REPUTATION AND COMPANY IMAGE

To maintain the image of the company, all personnel of Angkasa Pura I  shall:

1.Develop their professional capacity, through formal and non-formal education.

2.Maintain behavior and image within the norm of decency.

3.Avoid unethical behavior that may lead to pornography within the work place or outside the company.

4.Support, protect and maintain the image of the company as an individual and as part of a collective group of personnel.

5.Avoid consumption of drugs or alchohol within the premises of the company or outside the company.

6.Avoid being involved or facilitating the practice of gambling within the premises of the company.

 

L.CONFLICT OF INTEREST 

Conflict of interest is a dilematic condition in which exists the conflict of the interest between an indvidual and the company directly or indirectly that may potentially cause a loss for the company.

 

To avoid such condition, situation or impression of abuse of authority, the following rules should be applied:

1.All personnel of PT Angkasa Pura I (Persero) shall not position oneself in a position or situation that may create a conflict of interest.

2.In case of a conflict of interest, the personnel of Angkasa Pura I  shall ensure to practice fair treatment to the company and or to the stakeholders by revealing sufficient information or temporarily withdraw from the assignment.

3.All personnel of PT Angkasa Pura I (Persero) shall prioritize the interest of the stakeholders above their personal interest.

 

Conflict of interest can be avoided by:

1.Clarifying when a personnel is taking the position as an individual or as an officer of PT Angkasa Pura I (Persero).

2.Not abusing important or confidential information for personal advantage.

3.Avoid financial interest for partner organizations or providers.

4.Avoid situation that may cause speculation that is suspected of causing conflict of interest.

5.Revealing every possibility of conflict before the contract/agreement is signed.

6.Not working for any institution or other organization that is a competitor of the company, or other work that may cause a conflict of interest.  

7.Not using time, facilities or asets of the PT Angkasa Pura I (Persero) for purposes other that the duties of work related to PT Angkasa Pura I (Persero).

The company is aware that it is not easy for the personnel of PT Angkasa Pura I to differentiate which activities are allowed and which activities that are prohibited.  If a personnel faces such dilemma, the personnel shall consult his/her supervisor and if necessary, he/she shall report to a higher supervisor. In assessing the conflict of interest, the situation shall be evaluated in a fair and prudent manner.

 

M.BRIBERY, CORRUPTION, COLLUSION AND NEPOTISME

All personnel of Angkasa Pura I  shall be prohibited from practicing:

1.Bribery: which means providing, offering or receiving directly or indirectly a valuable item to someone or to an officer in an illegal manner with the purpose to influence the person to act or not to act in relation to the duty that is contradictory to their responsibility and authority.

2.Corruption:  which means an illegal action in gaining personal financial benefit or for other party that causes a loss for the company.

3.Collution: which means an illegal agreement or collaboration that benefits the family or crony of the personnel that may cause a loss for the company.

4.Nepotism: which means favoritism granted to relatives or cronies that may lead to collution.

Any violation of the above mentioned rules is subject to sanction in accordance with the applicable policy of the company.

 

N.DONATION, ENTERNTAINMENT and GIFTS 

Donation, entertainment, and gifts from third parties is a common business practice that is acceptable provided that is it in accordance with the company policy. 

The Board of Directors shall determine the policy and standard procedure related to receiving gifts from third parties. 

Donations, entertainment and gifts from third parties are prohibited in the presence of personal interest that may influence the decision making of other parties or create conflict of interest.

 

1.  Donation

Donation in principle is granted to external parties provided that the donation is in accordance with the company’s policy for social prupose or charity such as donation for natural disasters. 

 

2.  Entertainment

Entertainment is this context is a business luncheon or dinner to entertain business partners of the Company.

The entertainment shall be held in a fair manner and upon the approval of the management of the Company, and shall be upon the expense of the Company that is in compliance with the standard procedure of expenditures and recorded in the books of PT Angkasa Pura I (Persero).  

Business luncheon or dinners shall be held in reputable venues that avoid negative image. 

The personnel of Angkasa Pura I is prohibited to entertain personal guests on the account of the Company. The personnel of Angkasa Pura I is allowed to entertain external parties provided that it does not affect the decision making of the external party.

 

3. Gifts

The personnel of Angkasa Pura I is prohibited to receive any gift/souvenir/gratification in any form that is related to his/her position or authority in the company, except for :

a.entertainment in the form of business luncheon or dinner.

b.Promotional items that bears the logo/brand name of the Company of the giver.

 

The personnel of Angkasa Pura I is allowed to render gifts/souvenirs and entertainment to external parties provided that it is:

a. For the purpose of  the interest of the Company.

b.Has been budgeted by the Company.

 

O.DUTY TOUR COSTS

The Company shall pay for duty tours that are officially for the business of the Company.

In conducting duty tours, all personnel of Angkasa Pura I shall be prohibited from:

1.Traveling other than for the duty of the Company on the account of the Company,

2.Burdening the expenses for family traveling on the account of the company for duty tour.

All personnel of Angkasa Pura I that receives allowances for duty tour that amounts more than the actual days of the duty tour shall be obliged to refund the excess amount to the Company. Meanwhile any personnel of Angkasa Pura I that receives allowances for duty tours that is short from the actual days of the duty tour, then he/she is entitled to request for reimbursement for the number of days that were not accounted for.

 

P.CONTRIBUTION IN POLITICAL ACTIVITIES

The Company shall ensure the rights of all personnel of Angkasa Pura I as a citizen to assembly, form a union, join an organization and express their social political aspiration. However, all personnel shall comply to the following Company’s policy:

1.Any personnel of PT Angkasa Pura I (Persero) that becomes a member of a political party or member of the parliament shall resign from the Company as stipulated by the prevailing law.

2.Shall not use the Company’s facilities or resources for the interest of the political party.

3.Shall not use the company’s time or mis-use their authority to support a political party,

4.Shall not be discriminative towards any personnel of Angkasa Pura I  that has a different political aspiration,

5.Shall not display or distribute any symbol, sign or ornament of the political party in the premises of the Company.